Approach
How work is scoped, produced, reviewed and reported.
Our approach
Standards-led production
All work is prepared within the client’s own CAD environment, using their template, layer standard, sheet order, annotation conventions and detail library. Drawings are issued as sheet-ready files that integrate directly into the existing project structure and require no reformatting prior to review. Where a client maintains written CAD or drafting standards, these are configured at the outset and applied consistently across every deliverable.
Engineer-led review
Every deliverable is reviewed by a senior engineer before release. Drawings, models and calculations are checked against the governing design standard, the project’s own criteria and the requirements of the reviewing authority. Corridor models, drainage networks and earthwork calculations are verified for internal consistency, and quantities are reconciled against the issued design.
Defined scope from the outset
Each engagement begins with an agreed scope, deliverable list, schedule and allocation of responsibilities, established before production commences. Scope is documented in writing and revised formally where project requirements change, so that both parties retain a current record of what is being produced and against what programme.
Continuous reporting
A written status is issued at the close of each production day, covering work completed, items in progress, upcoming milestones and any matters awaiting client input or decision. Task-level records are maintained throughout the engagement and are available to the client on request.
Schedule coverage
Production is carried out from Hyderabad, with the working day falling outside North American business hours. Review comments issued at the end of a client’s business day are typically addressed by the start of the next, and live overlap is maintained each morning, Eastern time, for coordination calls and markup review.
Engagement process
Scope review
An initial consultation establishes project type, software environment, applicable standards and delivery schedule. A proposed scope, hourly rate and weekly hour allocation follow.
Agreement and access
A mutual non-disclosure agreement and services agreement are executed, with Form W-8BEN provided for client records. Access is established through the client’s file share, VPN or virtual desktop in accordance with their IT policy.
Standards onboarding
The client’s CAD template, layer standard, sheet borders, detail library and style guide are reviewed and configured, together with a completed reference project.
Pilot deliverable
A defined deliverable — a sheet set, drainage model or quantity takeoff — is produced first, allowing the client to assess output before a recurring allocation is established.
Production
Work proceeds against an agreed weekly hour allocation and a maintained task list. A written status is issued at the close of each production day.
Review and revision
Markups are returned via Bluebeam Revu or PDF and incorporated. Production runs while North American offices are closed, so comments issued at the end of the business day are typically addressed by the following morning.
Invoicing
Invoices are issued weekly, itemised by project and task against logged hours. Terms are net 15 or net 30, payable by wire transfer or ACH.
Information security
Work is performed within the client’s own environment where required, via VPN, virtual desktop or managed file share. Files held locally are stored on encrypted systems and purged at project close on client instruction. A mutual non-disclosure agreement is executed prior to any file transfer, and work is not subcontracted outside the practice without written client approval.
Discuss a project
Enquiries regarding scope, availability and engagement terms are welcome.